The Secretary is responsible for supervising, organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Responsibilities and Duties
Supervises the activities performed by the business, including office management, implementation procedures, records management.
Accepts incoming and outgoing calls, maintains accurate messages and disseminates same. Reviews, sorts and delivers mail to the appropriate staff member
Monitors staff sick calls and assist in coordinating replacement coverage.
Responsible for the collection and reporting statistics and accounting functions.
Assist in the Sr. Management in the development and implementation of policies within the office. Develops operating procedures, forms and systems.
Plans, develops and facilitates changes in procedures, forms and practices, work flows, personnel assignments and equipment.
Performs personnel administrative tasks including coordinating and participating in the hiring process, coordinating training of new employees and the ongoing training of other employees, resolving employee issues and supervising time and attendance records.
Responsible for the completion and credential verification of new hires using the electronic application.
Maintains compliance with human resource and employee health record requirements and reports on compliance levels.
In collaboration with Sr. Management coordinates staff meetings in order to exchange information and to discuss ways to make the office function more efficiently.
Prepares written agendas, records minutes, and prepares written summaries of issues and action plans for review by the Sr. management staff.
Prepares manuals and other materials describing procedures and standards.
Prepares rehab reports as required by Sr. Management.
Serves as the point of contact for information concerning activities of the office.
Performs special projects as required.
Qualifications and Skills
The Secretary must have an associate degree in business or related field and have effective communication, organizational and computer skills including word processing, spreadsheets and email.
Job Type: Part-time